From Zapier to GPT: How We Build AI Workflows That Actually Work

mundowide
Jul 21
2 min read

Discover how we combine automation platforms and AI models to create intelligent, scalable workflows for modern businesses.

What Is an AI Workflow?

An AI workflow is a smart automation system that connects your apps (like Gmail, Slack, or Notion) with large language models (like GPT‑4 or Claude) to get things done for you — faster, smarter, and without manual input.

Instead of just automating tasks like “send this email,” AI workflows can decide what to say, who to send it to, and what to do next based on content, behavior, or context.

The Tools We Use: Best of Both Worlds

We combine:

Zapier / Make / Pipedream – to connect your apps and data
GPT-4 / Claude / LangChain – to bring reasoning, writing, and decision-making to the flow

This lets us build everything from inbox assistants to onboarding bots to reporting engines that summarize your week.

The Mundowide Method: How We Build Smarter Workflows

We Start With Your Bottlenecks: What’s repetitive? Time-consuming? Delayed? That’s where automation lives.
We Map the Process: From trigger to AI decision to outcome. Every step is intentional and tested.
We Layer in Intelligence: GPT reads emails, classifies requests, writes follow-ups, summarizes meetings, and more.
We Plug Into Your Stack: Notion, Slack, HubSpot, Gmail, Airtable — wherever you work, your AI workflow works too.

Real Automations We’ve Built for Clients

📬 AI Inbox Assistant for Ops & Sales

Problem: Manually triaging dozens of daily emails.

Solution: AI reads and classifies emails, creates tasks, and drafts responses — all within Slack.

Stack: Gmail + OpenAI + Slack + Zapier

🚀 Lead Enrichment + CRM Sync

Problem: Sales team wasting time researching inbound leads.

Solution: GPT pulls key info (LinkedIn, job title, company size) and updates the CRM automatically.

Stack: LinkedIn + GPT-4 + HubSpot + Make

📊 Weekly Reporting Bot

Problem: Execs waiting on end-of-week reports.

Solution: AI summarizes Airtable, Google Analytics, and Notion updates into a clean Slack message.

Stack: Airtable + GA4 + GPT + Slack + Pipedream

Why It Works

✅ You save time
✅ You improve consistency
✅ You react faster
✅ You scale without adding headcount

We don’t just automate steps — we design workflows that think.

Ready to put your systems on autopilot?

We’ll help you find the highest-impact workflows to automate with AI.

👉 Email us at AI@mundowide.com or follow us on Instagram to see builds in action.